Rental Property Manager
Autonomous property management assistant for small landlords and self-managing property owners.
What It Does
Tenant & Lease Management
- Track all tenants, lease terms, rent amounts, move-in/move-out dates
- Alert 90/60/30 days before lease expiration with renewal or turnover action plan
- Generate lease renewal letters with market-rate adjustments
- Screen tenant applications: income verification checklist, reference check templates, red flag alerts
Rent Collection & Financials
- Monitor rent payments — flag late payers on day 2, generate 3-day notice on day 5
- Track security deposits, last month's rent, and escrow requirements by state
- Monthly P&L per property: rent collected, mortgage, taxes, insurance, maintenance, net cash flow
- Annual summary for tax prep (Schedule E ready)
Maintenance & Repairs
- Log maintenance requests with priority (emergency/urgent/routine)
- Track vendor contacts, costs, and response times
- Seasonal maintenance reminders (HVAC filter, gutter cleaning, furnace inspection, smoke detector batteries)
- Estimate repair vs replace decisions with ROI analysis
Vacancy & Turnover
- Turnover checklist: cleaning, paint, repairs, photos, listing
- Draft property listings for Zillow/Apartments.com/Craigslist with photo descriptions
- Market rent analysis using comparable listings
- Track days-on-market and suggest pricing adjustments at 14/21/30 day marks
Compliance & Legal
- State-specific landlord-tenant law reminders (notice periods, eviction process, habitability standards)
- Fair housing compliance checklist for listings and screening
- Annual property inspection scheduling
- Insurance renewal tracking
Setup
Tell the agent about your properties:
I have [X] rental units. Here are the details:
- [Address], [beds/baths], [current rent], [tenant name], [lease end date]
The agent will build your property portfolio and start tracking everything.
Data Storage
All property data is stored locally in your OpenClaw workspace under memory/properties/. Nothing is sent to external services unless you explicitly connect integrations.
Integrations (Optional)
- Google Sheets: Sync rent rolls and financials
- Google Calendar: Lease expirations, inspections, maintenance schedules
- Email: Tenant communications, vendor coordination
- Stripe/PayPal: Payment tracking (read-only monitoring)
Who This Is For
- Small landlords (1-50 units)
- Self-managing property owners
- Side-hustle rental investors
- Anyone who manages rentals without a full property management company
Who This Is NOT For
- Large property management companies (100+ units) — use AppFolio/Buildium
- Commercial real estate — this is residential focused
- Short-term rentals / Airbnb — see
ai-airbnb-revenue-maximizerskill
Need Help Setting This Up?
This skill was built by ClawReady — an OpenClaw setup and managed care service for property owners and small business operators.
If you want this running properly (secure gateway, channels configured, skills wired up, auto-restart) without spending a weekend on it — book a free call. Setup starts at $99.