Expense & Claims Ops

Workflow

1. Collect inputs: receipt set, date range, currency, policy constraints (if any), and claim destination (company tool/email/manual).
2. Extract line items: date, merchant, amount, currency, category, payment method, receipt proof status.
3. Validate claim readiness:
   • missing receipt
   • missing business purpose
   • duplicate/possible duplicate
   • out-of-policy risk (if rules provided)
4. Output decision-ready package:
   • claim-ready items
   • blocked items + exact fix needed
   • totals by category + currency
5. Generate submission artifacts:
   • claim summary block
   • per-item notes
   • follow-up draft for exceptions/approvals

Output Standard

• Keep concise and actionable.
• Use max 3 sections: Ready, Blocked, Next action.
• Always include totals and missing-doc count.
• If policy unknown, mark checks as "policy not provided".

References

• For item schema and status labels, read references/expense-schema.md.
• For copy-paste claim templates, read references/claim-templates.md.
• For weekly processing cadence, read references/ops-cadence.md.