PopUp Organizer

Search and hire mobile vendors — food trucks, DJs, photo booths, florists, live bands, and more — for any event. Create event listings, send booking inquiries, manage applications, track invoices, and save favorite vendors.

Getting Started

1. Sign up or log in at https://usepopup.com/login
2. Switch to Organizer mode
3. Go to Settings > API Keys
4. Click Create API Key and copy the key (shown only once)

Authentication

All requests require a Bearer token in the Authorization header:

Authorization: Bearer pk_live_...

The token is provided via the POPUP_API_KEY environment variable.

Rate limit: 60 requests per minute per API key. HTTP 429 is returned with Retry-After: 60 if exceeded.

Base URL: https://usepopup.com/api/v1/organizer

Endpoints

Search Vendors

GET /vendors

Search published vendor profiles by name, type, location, event type, or price range.

Returns vendor profiles with businessName, businessType, homeCity, homeState, priceRange, averageRating, eventTypes, slug, and more.

List Events

GET /open-events

List your events.

Returns events with title, eventDate, startTime, endTime, eventCity, eventState, vendorCap, expectedGuestCount, status, shareUrl, shortUrl, and qrCodeUrl.

Get Event Detail

GET /open-events/{eventId}

Returns the event object plus an applications array (each with businessId, status, quotedRate, engagementModel, and nested business info) and eventTerms.

Create Event

POST /open-events

Create a new event listing.

Required fields: title, description, eventType, eventDate (YYYY-MM-DD), startTime (HH:mm), endTime (HH:mm), eventPlaceName, eventAddress1, eventCity, eventState (2-letter), eventZip, vendorCap (1-1000), feePayer (organizer_pays | vendor_pays | none), expectedGuestCount (1-100000), vendorCategoriesWanted (array, 1-20 items).

Optional fields: location, eventLat, eventLng, heroImageUrl, organizerBudget, boothFee, salesPercent, hiredBudget, venueSetting, requiresVerification, invoiceDueDays, termIds.

Events are pending admin approval before becoming publicly visible.

Update Event

PATCH /open-events/{eventId}

Update event fields or perform actions.

Actions: { "action": "close" } to close to new applications, { "action": "reopen" } to reopen.

Updatable fields: all the same fields as create. When key details change (date, time, venue, title), accepted vendors are notified.

Cancel Event

DELETE /open-events/{eventId}

Cancel an event. All pending and accepted vendors are notified.

List Applications

GET /open-events/{eventId}/applications

List vendor applications for an event.

Get Event QR Code

GET /open-events/{eventId}/qr

Returns a PNG QR code image for the event share link.

List Inquiries

GET /inquiries

List your inquiries to vendors.

Returns inquiries with eventDate, eventType, guestCount, location, budget, message, status, quotedPrice, quoteMessage, and nested business info.

Get Inquiry Detail

GET /inquiries/{id}

Get a single inquiry with full detail.

Create Inquiry

POST /inquiries

Send a booking inquiry to a vendor.

Required: businessId (UUID).

Optional: bookingType (catering | vending), eventDate (YYYY-MM-DD), eventType, guestCount, location, eventPlaceName, eventAddress1, eventCity, eventState, eventZip, budget, message, phone, startTime (HH:mm), endTime (HH:mm), estimatedPrice.

The vendor is notified by email and in-app notification.

Update Inquiry

PATCH /inquiries/{id}

Update a pending inquiry or respond to a quote.

Actions: { "action": "accept_quote" } (inquiry must be quoted), { "action": "decline" } (inquiry must be quoted).

Updatable fields (pending only): eventDate, eventType, guestCount, location, budget, message, startTime, endTime.

Delete Inquiry

DELETE /inquiries/{id}

Delete a pending inquiry. Only works on status=pending.

List Invoices

GET /invoices

List invoices for event applications and direct inquiries.

Returns invoices with eventTitle, eventDate, vendorName, engagementModel, amount (dollars), direction (receivable | payable), isPaid.

List Saved Vendors

GET /saved

List your bookmarked vendors.

Save Vendor

POST /saved

Bookmark a vendor: { "businessId": "..." }

Remove Saved Vendor

DELETE /saved?businessId=...

Remove a bookmarked vendor.

Get Profile

GET /profile

Get your organizer profile and account info.

Update Profile

PATCH /profile

Update your organizer profile.

Fields: companyName, companyType (brand | agency | planner | corporate), eventTypes (array), location, city, state, zip, phone, website, about, givesBack, nonProfit, forACause, rules.

Response Format

All endpoints return JSON with { "data": ... } wrapper. List endpoints include { "pagination": { "page", "limit", "total", "totalPages" } }.

Error responses: { "error": "message" } with appropriate HTTP status (400, 401, 404, 429, 500).

Vendor Categories

Use these values for the type parameter when searching vendors:

Event Types

Use these values for eventType fields:

wedding, corporate, birthday, festival, market, popup, fundraiser, community, holiday, private, other